Request for Proposals for the Purchase of Two Gas Chromatography Coupled with Single Quadrupole Mass Spectrometer (GC-SQ) Systems for the Orange County Water District

The Orange County Water District (District) is soliciting proposals from qualified vendors to provide two GC-SQ Systems for the Laboratory.

Background

The District was formed in 1933 by a special act of the California State Legislature to protect Orange County’s rights to water in the Santa Ana River and to manage this important groundwater basin.

Since 1933, the District has replenished and maintained the groundwater basin at safe levels while more than doubling the basin’s annual yield.  This important source provides local groundwater producers with a reliable supply of high-quality water.

Project Description

The District is soliciting proposals to purchase two Gas Chromatography Instruments, each coupled with a Single Quadrupole Mass Spectrometer (GC-SQ). One system must be fully compliant with EPA Method 524.2 for the determination of volatile organic compounds, using a purge-trap system. The other system must be fully compliant with EPA Method 525.2 for semi-volatile organic compound analysis.

Specifications and General Requirements

SEE OCWD SPECIFICATIONS ATTACHED AS EXHIBIT A.

Proposal Requirements

Any vendor interested in furnishing both proposed systems for the Laboratory must submit a written Proposal. Each proposal must meet all criteria set forth in this RFP. Qualified applicants will be invited to participate in demo sample analysis. Submittal of the proposal and demo sample analysis are solely at the cost of the proposing vendor and the District is in no way liable or obligates itself for any cost incurred to the proposing vendor in preparing the proposal.

Submittal Information/Instructions

If your company would like to be considered as a candidate to provide two systems for the District at the Fountain Valley facility, please email (bhoward@ocwd.com) and send a hardcopy of the proposal to Bonnie Howard, at the Orange County Water District, 18700 Ward Street, Fountain Valley, CA 92708, clearly marked RFP/GC-SQ System. The proposal must be received no later than 4:00 p.m. on Friday, 10/11/19. Proposals received after that time and date will not be considered.

The proposal should contain, at a minimum, the following:

  1. Brief description of your company;
  2. List of three current references with names, titles and telephone numbers;
  3. A statement describing the company’s present and projected work load, staffing and ability to provide prompt, quality service;

Project Schedule

RFP date: September 26, 2019
Date for questions: October 3, 2019
Proposals due: October 11, 2019

Please direct questions/inquiries to Prem Parmar, pparmar@ocwd.com or 714-378-3339.

Selection Process

The District reserves the right to award the contract to the vendor(s) who presents the proposal(s) which in the judgment of the District, best accomplishes the desired results, and shall include, but not be limited to a consideration of the professional service fee. Any such award will be made within 60 calendar days of the opening of the Proposals. By submitting a Proposal, each Proposer agrees that the District, in determining the successful Proposer and its eligibility for the award, may consider the Proposer's experience, facilities, delivery abilities, conduct and performance under other contracts, financial condition, reputation in the industry and other factors which could affect the Proposer's performance under this Agreement. The District reserves the right to reject any or all proposals, to waive any informality in any proposal, and to make awards in the interest of the District.

District Contact Person

Please direct questions/inquiries to Prem Parmar, pparmar@ocwd.com or 714-378-3339.

Additional Information and Changes

All requests for additional information should be made to the undersigned, in writing (e-mail are acceptable). No oral modifications of this RFP shall be valid. Any modifications shall be written by RFP addendum, and signed by the District's Project Manager.