AGENDA

ADMINISTRATION/FINANCE ISSUES COMMITTEE MEETING

WITH BOARD OF DIRECTORS*

ORANGE COUNTY WATER DISTRICT

18700 Ward Street, Fountain Valley (714) 378-3200

Download Complete AGENDA Package

 

Thursday, April 10, 2008, 8:00 am

 

*  The OCWD Administration/Finance Issues Committee meeting is noticed as a joint meeting with the Board of Directors for the purpose of strict compliance with the Brown Act.  Items recommended for approval at this meeting will be placed on the Agenda for approval at the April 16 Board meeting.

 

            ROLL CALL

 

            VISITOR PARTICIPATION

 

            Members of the audience wishing to address the Committee/Board on items of interest to the public are requested to identify themselves.  If the matter on which they wish to comment is an Agenda item, the visitor will be called on when that matter comes up for consideration.

 

            ITEMS RECEIVED TOO LATE TO BE AGENDIZED

 

            RECOMMENDATION:            Determine need to take action on item(s) which arose subsequent to posting of the Agenda (Adoption of this recommendation requires two‑thirds vote of the Board/Committee, or, if less than two-thirds of

                                                            the members are present, a unanimous vote)

 

            CONSENT CALENDAR (ITEMS NO. 1 – 4)

 

1.         MINUTES OF ADMINISTRATION/FINANCE ISSUES COMMITTEE MEETING HELD

            MARCH 13, 2008View

 

            RECOMMENDATION:            Approve minutes as presented

 

2.         MONTHLY CASH CONTROL REPORTView

 

            RECOMMENDATION:            Agendize for April 16 Board meeting: Receive and file Summary Cash and Cash Equivalents Control Report dated March 31, 2008

 

3.         EXTERNAL AUDIT ENGAGEMENT AMENDMENTView

 

            RECOMMENDATION:            Agendize for April 16 Board meeting: Authorize a $5,000 increase in the existing Professional Services Agreement with the District’s auditor, Diehl Evans and Company CPA’s, for necessary audit services

 

4.         AWARD CONTRACT FOR UNIFORM SERVICESView

 

            RECOMMENDATION:            Agendize for April 16 Board meeting: Authorize execution by the General Manager of an agreement for uniform services with AmeriPride Uniform Services for the period May 1, 2008 through June 30, 2011

 

END OF CONSENT CALENDAR

 

            MATTERS FOR CONSIDERATION

 

5.         INVESTMENT PORTFOLIO HOLDINGS REPORTView

 

            RECOMMENDATION:            Agendize for April 16 Board meeting: Receive and file Investment Portfolio Holdings Report dated March 31, 2008

 

6.         PROPOSED FY 2008-09 REPLACEMENT & REFURBISHMENT (R&R) FUND EXPENSE REVIEWView

 

            RECOMMENDATION:            Agendize for April 16 Board meeting: Provide comments and direction to staff

 

7.         LOCAL AGENCY FORMATION COMMISSION (LAFCO) SPHERE OF INFLUENCE LINE UPDATEView

 

            RECOMMENDATION:            Agendize for April 16 Board meeting: Provide comments and direction to staff

 

8.         ADMINISTRATION BUILDING REFURBISHMENT PROJECTView

 

            RECOMMENDATION:            Agendize for April 16 Board meeting:

 

                                                            1)      Authorize issuance of Notice Inviting Bids for carpeting;

                                                            2)      Authorize issuance of Request for Proposals for painting services; and   

                                                            3)      Authorize issuance of Request for Proposals for a wood refurbishing company

 

            INFORMATIONAL ITEMS

 

               DETERMINATION OF ADDITIONAL ITEMS TO BE PLACED ON CONSENT CALENDAR

               FOR APRIL 16 BOARD MEETING

 

DIRECTORS' ANNOUNCEMENTS/REPORTS

 

GENERAL MANAGER’S ANNOUNCEMENTS/REPORTS

 

ADJOURNMENT

 

ADMINISTRATION AND FINANCE ISSUES COMMITTEE MEMBERS

 

 

Kathryn Barr, Chair

Roger Yoh, Vice Chair

Claudia Alvarez

Philip Anthony

Shawn Nelson

 

Alternates:

Wes Bannister

Denis Bilodeau

Jan Debay

Irv Pickler

Stephen Sheldon

 

 

 

 

In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the Orange County Water District, 18700 Ward Street, Fountain Valley, CA not less than 72 hours prior to the meeting date and time above.  All written materials relating to each agenda item are available for public inspection in the office of the District Secretary. Backup material for the Agenda is available at the District offices for public review and can be viewed online at the District’s website: www.ocwd.com.

Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the District Secretary at (714) 378-3233, by email at jdurant @ocwd.com by fax at (714) 378-3200  Notification 24 hours prior to the meeting will enable District staff to make reasonable arrangements to assure accessibility to the meeting.